5S and 6S Safety Signs and Tags by Caledonia Signs - Trade Only Supplier

A 5S/6S tagging system is an effective tool for identifying, evaluating, and managing unnecessary or misplaced items in the workplace. Tags—often colour-coded—are used during the "Sort" phase of the 5S process to flag items that are no longer needed, are in the wrong location, or require further assessment. This simple, visual system helps teams make objective decisions about what to keep, move, or remove, thereby reducing clutter and improving overall organization. It creates a structured and transparent way to declutter work areas, making them more efficient and safer.

Using a tagging system also encourages employee involvement and accountability. When staff members are responsible for tagging and reviewing items in their workspaces, they become more invested in maintaining order and contributing to continuous improvement. It fosters teamwork and communication, as employees must often collaborate to decide what actions to take with tagged items. This engagement not only improves the effectiveness of the 5S/6S process but also boosts morale by involving everyone in decisions that affect their daily work.

Additionally, the tagging system serves as a record of action and progress. Each tag often includes information such as the date of tagging, the reason for tagging, and the person responsible. This creates a paper trail that can be reviewed during audits or team meetings to ensure timely follow-up and accountability. Managers and safety officers can use this documentation to track how effectively the 5S/6S program is being implemented, helping to identify patterns or recurring issues that need attention.

Finally, a 5S/6S tagging system supports the sustainability and safety components of the methodology. Items that pose potential safety hazards can be quickly identified and removed or relocated, directly contributing to a safer work environment—the focus of the sixth “S” in 6S. The continued use of tagging promotes a cycle of regular review and improvement, preventing workspaces from falling back into disarray. As a result, the workplace becomes more organised, productive, and secure, reinforcing a culture of discipline and continuous improvement.